Human Resources Administrator
Carnation Farms is a community-based hub for regenerative food and agriculture that educates and empowers the work of culinary, food, and farming professionals.
We aspire to help create a thriving regional food system connecting farmers and culinary professionals around shared values of regenerative food, health and equity.
JOB DESCRIPTION - HR Administrator Position
Summary:
The HR Administrator plays a crucial role in ensuring the effective management of our human resources functions.
The HR Administrator is responsible for overseeing various HR activities, including payroll administration, recruitment, employee relations, and compliance.
This role will work closely with leadership and employees to create a positive workplace environment and supporting the company's growth and success.
Part-Time, 3 days per week.
Reports To:
Executive Director & Financial ControllerWorkplace:
Hybrid, on-site at least 2 days per week
Responsibilities:
Job duties are as follows but are not limited to:
Employee Relations & Development o Provide guidance and support to employees on HR-related matters, including policies and procedures, and benefits.
o Address employee concerns and resolve conflicts through effective communication and mediation.
o Implement and oversee performance management processes, including performance appraisals and goal setting.
o Work with managers to address performance issues, develop improvement plans, and maintain all documentation.
o Identify training needs within the organization and create or source relevant training programs.
o Prepares employees separation documentation, conducts exit interviews, analyzes data, and makes recommendations to the management team for continuous improvement.
Recruitment and Onboarding (primarily first 3-6 months and then episodic):
o Conducts background checks on all new hires, following up with management when issues arise.
o Develop and complete all documentation for new hires.
o Coordinate and conduct new employee orientations and onboarding activities.
o Manage tech details of staff emails, email groups, network credentials, security groups and control access to secure files on the servers.
Payroll Administration:
o Manage and oversee the entire payroll process, ensuring accurate and timely payments to all employees.
o Develop, Maintains, and implements payroll systems, procedures, and polices for the company.
o Verify and process time and attendance records, including leave requests, overtime, and deductions.
o Stay updated on tax regulations and compliance to ensure accurate tax withholdings and filings.
o Handle any payroll discrepancies and resolve payroll-related issues promptly.
o Generate payroll reports for management and finance teams.
o Assist the finance department with annual audit regarding payroll and employee related reporting.
HR Policies and Compliance:
o Ensure HR policies and procedures are in accordance with legal requirements and industry best practices.
o Maintain and update the company Handbook.
o Stay informed about labor laws, regulations, and industry trends, always ensuring compliance.
o Oversee HR audits and make necessary adjustments to maintain compliance.
Benefits Administration (Annual):
o Monitor existing employee benefits programs, including health insurance, retirement plans, and FSA plan.
o Facilitate open enrollment processes.
o Assist employees with benefit inquiries and resolve benefit-related issues.
o Ensure compliance with legal requirements and manage benefits vendor relationships.
o Manage and maintain 401(k) entries, compliance, and records.
o Assist finance department with annual retirement plan compliance audit.
Recordkeeping and Reporting:
o Maintain confidential employee records, including personnel files and HR databases.
o Prepare and submit required HR reports to management and regulatory authorities.
o Stay updated on HR trends and best practices to drive continuous improvement.
o Represents the company for any unemployment claims.
o Manages workers' compensation injury reporting/claim administration.
o Administers, tracks, and coordinates all FMLA and/or leaves of absences and coordinates with payroll.
Periodic, Episodic Roles - o Contract Management - review any new contracts and maintain inventory of existing contracts, ensuring compliance with company standards, timely renewals, and processing contractor payments o Lease Management - annual renewals and record-keeping o Safety Committee participation - be the admin point person on employee-led committee, being cognizant of OSHA and safety regulations and standardsMinimum Qualifications (Knowledge, Skills, and Abilities) o Bachelor's degree in human resources, business, or related field preferred o HR certification (e.
g.
, SHRM-CP, PHR) is a plus.
o Minimum of 5 years of experience in HR management, with a strong background in payroll processing.
o Excellent knowledge of employment laws and regulations.
o Strong interpersonal, communication, and conflict-resolution skills.
o Proficiency in HRIS and payroll software.
o High level of discretion and ability to handle sensitive information.
o Strong organizational and problem-solving skills.
o Demonstrate proficiency in a wide range of Microsoft Office programs, including Word, Excel, PowerPoint, and Outlook.
o Utilize Microsoft Excel for data analysis, reporting, and creating spreadsheets for HR and payroll purposes.
o Familiarity with Google Workspace (formerly G Suite) applications, such as Gmail, Google Drive, Google Docs, Google Sheets, and Google Calendar.
Certificates, Permits, and Licenses o Valid Driver's License o Background Check o CPR Training (provided by Carnation Farms Annually)Job Type:
Part-Time (approximately 24 hours a week)Pay:
Salary 42,000 per year (FTE rate $70,000 annual)Benefits (subject to applicable policies and plans):
o 401(k) o Medical, Dental, Vision, and FSA o Life Insurance o Paid Time Off o Paid Holidays If you want to make a difference every day in support of the mission of Carnation Farms and have the experience and capabilities required for this position, please send your resume, along with a cover letter with salary expectations, explaining how your qualifications are a fit and why you are passionate about this leadership role to email protected and email protected .
Women, People of Color, LGBTQ people, people with disabilities, and people from other marginalized lived experiences are encouraged apply.
We will accept applications until filled.
Reference and background checks are part of the process.
Prior experiences do not automatically disqualify a candidate.
We review each on a case-by-case basis Recommended Skills Administration Auditing Business Process Improvement Business Relationship Management Cpr Claim Processing Apply to this job.
Think you're the perfect candidate? Apply on company site $('.
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on('click', function (event) window.
ExternalApply = window.
open('/interstitial?jobdid=j3m0fb6pdrssjgrd6pd', 'ExternalApply-j3m0fb6pdrssjgrd6pd'); ); Estimated Salary: $20 to $28 per hour based on qualifications.
We aspire to help create a thriving regional food system connecting farmers and culinary professionals around shared values of regenerative food, health and equity.
JOB DESCRIPTION - HR Administrator Position
Summary:
The HR Administrator plays a crucial role in ensuring the effective management of our human resources functions.
The HR Administrator is responsible for overseeing various HR activities, including payroll administration, recruitment, employee relations, and compliance.
This role will work closely with leadership and employees to create a positive workplace environment and supporting the company's growth and success.
Part-Time, 3 days per week.
Reports To:
Executive Director & Financial ControllerWorkplace:
Hybrid, on-site at least 2 days per week
Responsibilities:
Job duties are as follows but are not limited to:
Employee Relations & Development o Provide guidance and support to employees on HR-related matters, including policies and procedures, and benefits.
o Address employee concerns and resolve conflicts through effective communication and mediation.
o Implement and oversee performance management processes, including performance appraisals and goal setting.
o Work with managers to address performance issues, develop improvement plans, and maintain all documentation.
o Identify training needs within the organization and create or source relevant training programs.
o Prepares employees separation documentation, conducts exit interviews, analyzes data, and makes recommendations to the management team for continuous improvement.
Recruitment and Onboarding (primarily first 3-6 months and then episodic):
o Conducts background checks on all new hires, following up with management when issues arise.
o Develop and complete all documentation for new hires.
o Coordinate and conduct new employee orientations and onboarding activities.
o Manage tech details of staff emails, email groups, network credentials, security groups and control access to secure files on the servers.
Payroll Administration:
o Manage and oversee the entire payroll process, ensuring accurate and timely payments to all employees.
o Develop, Maintains, and implements payroll systems, procedures, and polices for the company.
o Verify and process time and attendance records, including leave requests, overtime, and deductions.
o Stay updated on tax regulations and compliance to ensure accurate tax withholdings and filings.
o Handle any payroll discrepancies and resolve payroll-related issues promptly.
o Generate payroll reports for management and finance teams.
o Assist the finance department with annual audit regarding payroll and employee related reporting.
HR Policies and Compliance:
o Ensure HR policies and procedures are in accordance with legal requirements and industry best practices.
o Maintain and update the company Handbook.
o Stay informed about labor laws, regulations, and industry trends, always ensuring compliance.
o Oversee HR audits and make necessary adjustments to maintain compliance.
Benefits Administration (Annual):
o Monitor existing employee benefits programs, including health insurance, retirement plans, and FSA plan.
o Facilitate open enrollment processes.
o Assist employees with benefit inquiries and resolve benefit-related issues.
o Ensure compliance with legal requirements and manage benefits vendor relationships.
o Manage and maintain 401(k) entries, compliance, and records.
o Assist finance department with annual retirement plan compliance audit.
Recordkeeping and Reporting:
o Maintain confidential employee records, including personnel files and HR databases.
o Prepare and submit required HR reports to management and regulatory authorities.
o Stay updated on HR trends and best practices to drive continuous improvement.
o Represents the company for any unemployment claims.
o Manages workers' compensation injury reporting/claim administration.
o Administers, tracks, and coordinates all FMLA and/or leaves of absences and coordinates with payroll.
Periodic, Episodic Roles - o Contract Management - review any new contracts and maintain inventory of existing contracts, ensuring compliance with company standards, timely renewals, and processing contractor payments o Lease Management - annual renewals and record-keeping o Safety Committee participation - be the admin point person on employee-led committee, being cognizant of OSHA and safety regulations and standardsMinimum Qualifications (Knowledge, Skills, and Abilities) o Bachelor's degree in human resources, business, or related field preferred o HR certification (e.
g.
, SHRM-CP, PHR) is a plus.
o Minimum of 5 years of experience in HR management, with a strong background in payroll processing.
o Excellent knowledge of employment laws and regulations.
o Strong interpersonal, communication, and conflict-resolution skills.
o Proficiency in HRIS and payroll software.
o High level of discretion and ability to handle sensitive information.
o Strong organizational and problem-solving skills.
o Demonstrate proficiency in a wide range of Microsoft Office programs, including Word, Excel, PowerPoint, and Outlook.
o Utilize Microsoft Excel for data analysis, reporting, and creating spreadsheets for HR and payroll purposes.
o Familiarity with Google Workspace (formerly G Suite) applications, such as Gmail, Google Drive, Google Docs, Google Sheets, and Google Calendar.
Certificates, Permits, and Licenses o Valid Driver's License o Background Check o CPR Training (provided by Carnation Farms Annually)Job Type:
Part-Time (approximately 24 hours a week)Pay:
Salary 42,000 per year (FTE rate $70,000 annual)Benefits (subject to applicable policies and plans):
o 401(k) o Medical, Dental, Vision, and FSA o Life Insurance o Paid Time Off o Paid Holidays If you want to make a difference every day in support of the mission of Carnation Farms and have the experience and capabilities required for this position, please send your resume, along with a cover letter with salary expectations, explaining how your qualifications are a fit and why you are passionate about this leadership role to email protected and email protected .
Women, People of Color, LGBTQ people, people with disabilities, and people from other marginalized lived experiences are encouraged apply.
We will accept applications until filled.
Reference and background checks are part of the process.
Prior experiences do not automatically disqualify a candidate.
We review each on a case-by-case basis Recommended Skills Administration Auditing Business Process Improvement Business Relationship Management Cpr Claim Processing Apply to this job.
Think you're the perfect candidate? Apply on company site $('.
external-apply-email-saved').
on('click', function (event) window.
ExternalApply = window.
open('/interstitial?jobdid=j3m0fb6pdrssjgrd6pd', 'ExternalApply-j3m0fb6pdrssjgrd6pd'); ); Estimated Salary: $20 to $28 per hour based on qualifications.
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